Painting and decorating quote software · UK

Painter and decorator quote software that prices the preparation, not just the paint.

Decorating quotes are won or lost on what happens before the finish coat: protection, repairs, filling, sanding, stain blocking, caulking and access. Qwotly Ai helps decorators record surface condition and finish choices, then build an editable quote that makes the preparation visible.

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AI drafts the structure. You approve every quantity, price, VAT choice and term.

Editorial owner: Lion Tech Innovations Ltd product team. Content system last reviewed 26 July 2026.

Why quotes stall

The real problem is not the PDF. It is the gap between seeing the job and sending a complete price.

Room counts and floor area hide the actual condition of walls, ceilings, woodwork, previous coatings and failed repairs.

The customer expects a flawless finish while the quote only says paint room, with no preparation standard or defect limitations.

Colour changes, dark-to-light coverage, specialist coatings, wallpaper removal and stain treatment are discovered after the price is agreed.

Furniture movement, floor protection, access towers, drying time and occupied-property working are treated as invisible labour.

Field-to-quote workflow

Capture once. Price deliberately. Send while the job is still warm.

STEP 01

Survey surfaces

Record each room or elevation, substrate condition, cracks, flaking, staining, previous coatings, damp concerns and access requirements.

STEP 02

Confirm the finish

Capture colours, sheen levels, brands or allowances, feature walls, wallpaper choices and whether the property remains occupied.

STEP 03

Build preparation

Separate protection, cleaning, stripping, repairs, filling, sanding, priming, caulking, coats, woodwork and completion.

STEP 04

Approve boundaries

State furniture handling, major plaster repairs, damp treatment, scaffolding, materials, VAT, programme and exclusions.

A quote that can be trusted

What the document should make clear

Rooms, elevations and surfaces included: walls, ceilings, doors, frames, skirting, windows, radiators, cupboards and external joinery.
Preparation standard and the extent of filling, sanding, stain blocking, caulking, stripping, wallpaper removal or minor repair.
Paint system, number of coats, finish, colour assumptions and responsibility for final colour approval.
Protection, furniture movement, occupied-property sequencing, access equipment, drying periods and waste.
Exclusions for damp remediation, major plaster failure, timber decay, hazardous coatings, hidden defects and specialist repairs.

Evidence before estimate

What to capture on site

Photos of every room or elevation, with close-ups of cracks, stains, flaking, mould, damaged woodwork and previous poor repairs.
Measurements or a consistent room/surface schedule, including ceiling height and difficult access.
Paint and finish choices, colour change severity, wallpaper specification and any customer-supplied materials.
Furniture, flooring, fitted units and items requiring removal, masking or specialist protection.
Working-hour restrictions, occupancy, pets, ventilation and expected completion sequence.

Decision point

Make the preparation visible and the price becomes easier to defend.

Qwotly helps decorators explain the work behind a durable finish. A detailed scope protects both sides: the customer sees what quality requires, and the decorator is not trapped by a one-line promise.

Build your first quote

Frequently asked questions

Straight answers before you switch.

Can I quote by room and by surface?

Yes. Structure the quote in the way that best communicates the work, whether that is by room, elevation, phase, surface type or line item.

Can I state an allowance for paint?

Yes. You can set an allowance or named specification and make clear how upgrades, specialist finishes or major colour changes affect the total.

Can I exclude major plaster repairs?

Yes. Minor preparation can be included while major substrate repair, damp treatment or specialist remediation is clearly excluded or provisional.

Does Qwotly decide how many coats are required?

No. The decorator decides the coating system and preparation based on the substrate, product and required finish.

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