Voice note to quote · Qwotly Ai

Turn a site voice note into the first structured quote draft.

The fastest time to describe a job is while you are standing in it. Qwotly lets you capture site notes by voice, keep the record with the job and use those notes as evidence for an editable quote draft instead of reconstructing the visit at night.

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AI drafts the structure. You approve every quantity, price, VAT choice and term.

Editorial owner: Lion Tech Innovations Ltd product team. Content system last reviewed 26 July 2026.

Why quotes stall

The real problem is not the PDF. It is the gap between seeing the job and sending a complete price.

A rushed paper note says bathroom quote or roof repair but misses the details that determine the price.

A WhatsApp voice note is quick to record but hard to convert into a consistent commercial document later.

Important caveats are remembered during the visit and forgotten by the time the estimate is prepared.

Typing long descriptions on site feels slow, so the quote is postponed until the evening backlog.

Field-to-quote workflow

Capture once. Price deliberately. Send while the job is still warm.

STEP 01

Record deliberately

Describe the customer request, visible condition, dimensions, access, proposed work, materials, risks, choices and exclusions.

STEP 02

Keep it with the job

Store the note with the customer, job and supporting photos instead of leaving context across separate apps.

STEP 03

Draft from the record

Use the captured note to organise an editable scope and identify what still needs a price, measurement or decision.

STEP 04

Read it back

Check the result against what you saw, correct transcription errors and approve the customer-facing wording.

A quote that can be trusted

What the document should make clear

Names, addresses, product references and technical terms have been checked after transcription.
The spoken note distinguishes customer requests from your confirmed scope.
Measurements and prices come from verified inputs, not assumptions inferred from speech.
Sensitive or irrelevant conversation is removed before the document is generated.
The final quote is edited for clarity rather than sent as an unreviewed transcript.

Evidence before estimate

What to capture on site

A concise description of what the customer asked for and why.
The existing condition, visible defects and anything that limits certainty.
Dimensions, quantities or a reminder to measure before final pricing.
Access, parking, protection, waste and coordination requirements.
Customer selections, supplied items, target timing and agreed exclusions.

Decision point

A good voice note is a site survey summary, not a stream of consciousness.

Use a repeatable order—request, condition, measurements, access, scope, materials, risks, exclusions and next action. That creates evidence the quote workflow can use instead of a recording nobody wants to replay.

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Frequently asked questions

Straight answers before you switch.

Do I need to type the whole quote after recording?

No. The purpose is to use the captured note as input for an editable draft, then review and price the result.

What happens if a product name is transcribed incorrectly?

You must review technical terms, names, dimensions and product references before sending. Voice capture reduces typing; it does not remove checking.

Can I add photos as well as voice notes?

Yes. Voice, photos and files provide a stronger record together than any one input alone.

Is the recording sent straight to the customer?

No. The customer receives the approved quote, not your unedited site-note capture.

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