Landscaping quote software · UK

Landscaping quote software for the work underneath the finished garden.

The visible finish is only part of a landscaping price. Excavation, disposal, access, levels, drainage, sub-base, delivery and ground condition often decide whether the job makes money. Qwotly Ai helps landscapers capture the site and present a scope that explains the build-up.

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AI drafts the structure. You approve every quantity, price, VAT choice and term.

Editorial owner: Lion Tech Innovations Ltd product team. Content system last reviewed 26 July 2026.

Why quotes stall

The real problem is not the PDF. It is the gap between seeing the job and sending a complete price.

A customer chooses a patio size and slab, but excavation depth, sub-base, drainage falls, cutting and waste volumes are not recorded.

Restricted access turns every tonne into additional labour, yet the quote assumes direct machine and delivery access.

Ground condition, roots, existing concrete, buried services and level changes are unknown but the price reads as fully fixed.

Material selection changes after the quote because colour, size, laying pattern, edging and wastage were never confirmed.

Field-to-quote workflow

Capture once. Price deliberately. Send while the job is still warm.

STEP 01

Map the site

Record dimensions, levels, access width, steps, boundaries, drainage, existing surfaces, vegetation and machine limitations.

STEP 02

Confirm the finish

Capture paving, fencing, turf, edging, aggregate, planting or feature choices with product references and allowances.

STEP 03

Show the build-up

Structure clearance, excavation, disposal, formation, drainage, sub-base, bedding, installation, pointing, soil and completion.

STEP 04

Price the logistics

Approve deliveries, grabs, skips, barrowing, machinery, permits, VAT, programme, weather and unknown-ground exclusions.

A quote that can be trusted

What the document should make clear

Measured area, linear quantities, levels and the exact boundary of the work.
Excavation, disposal, formation, membranes, sub-base, bedding, drainage and installation specification.
Named or allowance-based finish materials, laying pattern, edging, jointing, wastage and customer approval.
Access, machinery, delivery method, storage, skips, grab lorries, parking and protection of routes through the property.
Exclusions for contaminated ground, buried services, unstable soil, major roots, unforeseen concrete, planning and specialist structural design.

Evidence before estimate

What to capture on site

Wide site photos and measured sketches showing boundaries, levels, doors, drains, gullies, manholes and access routes.
Close-ups of existing paving, soil, retaining conditions, roots, fences and areas of settlement or standing water.
Gate and passage widths, steps, internal access, overhead restrictions and realistic delivery/offload positions.
Chosen material references, samples, colours, sizes, laying patterns and any customer-supplied products.
Known underground services, drainage information, neighbour constraints and seasonal or weather limitations.

Decision point

Profit is usually won in the access, excavation and disposal lines.

Qwotly helps landscapers present the hidden work as part of the value rather than burying it in a total. That gives customers a better comparison and gives the contractor a clearer commercial record.

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Frequently asked questions

Straight answers before you switch.

Can Qwotly calculate excavation or material quantities?

You can enter quantities and use your own calculations, but Qwotly does not replace site measurement, level design, structural judgement or supplier take-offs.

Can I include alternative paving options?

You can create or revise line items and scopes to reflect selected materials or allowances. Keep the final accepted option unambiguous.

Can I add access and disposal as separate costs?

Yes. Separating logistics often makes the quote more accurate and helps the customer understand why restricted sites cost more.

Can the quote become an invoice after acceptance?

Yes. Qwotly supports the accepted-quote-to-invoice workflow so you do not rebuild the document manually.

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